No child passwords
Pupils do not have accounts. They do not type. They tap a class, their mark, and a feeling. Linking a personal device only confirms the device is theirs. A check-in is optional at that point, so a class walk-around does not flood the inclusion team. Next time they open Check-in they confirm “Is this you?” and can tap a feeling.
Shared class device
An adult unlocks the iPad or Chromebook with that device’s staff PIN. The class list appears. After a check-in the screen goes back to the class list so the next child can go. If a child walks away mid-check-in, a shared device returns to the class list after a minute of no touch. There is no countdown on screen. Five wrong PINs lock the device for 15 minutes. The kiosk will not unlock until a DSL is named under School setup. Now also reminds the school to record a DPIA.
A child’s own device
An adult links the device once. Either unlock with a staff PIN and choose “This is one child’s device”, or type a one-time setup code on that iPad or laptop. Codes can be issued one child at a time, or downloaded as a spreadsheet for a class walk-around or parent slips. After linking, the child sees that the device is set up. They can check in if they want, but they are not asked to. Next time they open Check-in, only they appear. The server refuses a check-in as anyone else.
If the device is lost or given to another child, unlink it under Devices. Issue a new code for the new owner. A new class sheet expires unused codes from the previous file.
What the school can choose
Under Devices you can allow both methods, personal devices only, or shared class devices only. Default is both.
Staff record a check-in
When the child is with you and there is no kiosk or personal device, open Record a check-in from Now, Classroom, People, or the sidebar. Inclusion staff can pick anyone on roll. Class teachers only see their classes. If they already have an open session (for example they went back to class and it was not closed), Loop tells you they are already in a session and takes you to that record instead of starting another. Say whether the child or a teacher is answering so the next screens use the right words. Then use the same paths as the kiosk. If the child answered, they see a thank-you screen until a teacher takes over. They do not see the session. It lands on Now as With you, marked Staff recorded. Pupil ids never appear in the address bar.
If they have already left and you forgot to open Loop, open Record a check-in and tap They already left. You choose the date, start time, and how many minutes, then how they seemed, each thing you did in order, and how they went back. The record is marked Historic session. It stores both when it happened and when you wrote it. You can go back to the start of this term. Class teachers still only see their classes.
When several children are together, tap Group sitting. Add everyone in the room, then tick who the session is for. Those targeted children get a normal session to close. The others are only marked as there. No feeling, no strategy. Class teachers see on Classroom why they were out of class. Head reports keep group presence separate from regulation session minutes.
If you are the class teacher and the child is still in class, use Ask inclusion. One tap. You do not choose a feeling. Inclusion is emailed and the child waits at the top of Now for them to pick up. When inclusion opens that session they first tell you whether they will collect the child, you should send them, or you will meet outside. That is recorded. Once the child is with inclusion they go through how they feel the same way as a recorded check-in. The child can tap, or a teacher records how they seem.
I need an adult
On an unlocked kiosk the child can tap that they need an adult without choosing a feeling. That check-in waits at the top of Now. Staff add a feeling or zone before they can close the session, or they cancel the request. A child who already has an open check-in cannot start another. They see that an adult already knows.